Paragraph 1: The Reason For The Letter

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Paragraph 2: Introduce Yourself With Facts Based On The Reason For The Letter

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Paragraph 3: Elaborate On The Most Pressing Need(s)

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Paragraph 4: Explain How You Want To Receive Your Response

For returning your letter with a phone call:
- What are the best days to call you?
- Is there a preferred time range when you are likely to answer phone calls?

If you miss the call state:
- Is your voicemail private and confidential?
- Would you prefer a response by e-mail?

For requesting a response by mail:
- Have you included your mailing address?
- Are you comfortable waiting the additional days to receive a response by mail?

Paragraph 5: Say "Thank You"

Express gratitude for the effort that will be given responding to your inquiry. Even if your letter is being sent under less than ideal circumstances it is important to keep communication channels open.

Some examples of a Thank You statement:
- Thank you for the time you will spend responding to my inquiry.
- Thank you for your consideration in this dire matter.